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Position Vacant – Administration Officer in Sydney

MRA is looking for an administrative assistant with an interest in the environment sector to join our team in Sydney.
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The position

Are you a competent Administrator who wants to make a real difference in assisting our team improve Australia’s resource efficiency and waste infrastructure?

MRA is seeking an experienced Office Administrator with interest in the environmental sector and the expertise, drive and ambition to assist our growing team.

What you can expect

You will be based in our Sydney office joining a dynamic and multidisciplinary team of professionals, including engineers, scientists, economists, planners, lawyers, social scientists and educators in the delivery of quality project outcomes for our clients.

This diverse role will see you provide support for the MRA business including but not limited to reception duties, diary and email management, coordination of travel and events and extensive administrative support to the consultant team. As you will be based in Sydney, this role will see you provide primary support to the Sydney leadership team while supporting the broader MRA business as needed. Ideally, you are studying Business Administration or a related subject or hold qualifications and/or experience in the administration and office support sector.

Specifically, the role entails:

  • Assisting staff in:
    • Diary management
    • Travel and event coordination
    • Day-to-day office and admin tasks
    • Research and draft/editing for presentations
    • Drafting of proposals/tender schedules
    • o Formatting in word and pdf
  • Reception duties
    • Answering inquiries via phone and email
    • Prepare and cater for events, internal and client meetings
  • Office & admin tasks
    • Office maintenance
    • Print, compile and bind documents
    • Mail outs and post
    • Administrative support, including bid & project support
    • Project administration in Scoro (MRA’s project management system)
    • Data entry
    • Ad-hoc office and administrative tasks, such as stationery orders
    • Preparation and support with development and implementation of MRA policies and procedures

About you

You are an experienced administrator, interested in further developing your skills in the area of Business Administration and further developing the company’s corporate system. You have experience in supporting executive staff in a fast-paced environment with competing deadlines and high workload, whilst knowing how to get the best out of the people around you to drive the best outcome for your team and thrive working in challenging environment.

Specifically, you have:

  • Experience working in busy office in supporting role
  • Exceptional communication skills both written and verbal (English)
  • Be focused on accuracy and high attention to detail
  • Have a positive ‘can do’ work ethic and ‘out-of-the-box’-thinking
  • Exceptional problem-solving skills and the ability to identify innovative solutions on the run
  • Demonstrable ability to work in a team and relate easily with people at all levels in the organisation
  • Advanced Microsoft MS Office skills
  • Basic knowledge in PDF software
  • Basic IT problem solving ability
  • Highly organised with the ability to multi-task and manage high workload
  • Be confident and outgoing, with the ability to adapt quickly and manage changing priorities
  • Approachable and friendly with professional communication and presentation skills
  • Some flexibility in working hours are required to support staff

Method of working

You will gain experience across all the units within MRA. You will be required to undertake this work through:

  • Liaison with MRA staff either over the phone or face to face or via email
  • Summarising qualitative research in text documents
  • Collating quantitative research in excel documents
  • Active participation in project activities
  • Attending meetings

Our expectations of you

As an MRA team member you will be expected to:

  • Use your project work as an opportunity to develop a sound understanding of the waste industry (through background reading, reading current publications, attending relevant seminars etc. where advised)
  • Attend fortnightly team meetings
  • Ensure you have the information you require to undertake any work given to you and to inform the project manager or business director where you are unsure
  • To show a positive attitude to taking on work, subject to your availability (and university commitments if relevant)
  • To show a positive attitude to taking on work
  • Self-starter and enthusiastic to learn

Are you ready to make a difference? Apply today.

This role is part-time, possibly growing into a full-time opportunity.

Applications

For further information and confidential discussion, please contact Zoe Watkins by calling 02 8541 6169. To apply send your CV and cover letter to [email protected].



 

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